WEBVTT 00:00:00.230 --> 00:00:04.360 All right. We've started recording. 00:00:05.720 --> 00:00:13.800 I think we can go ahead and get started. 00:00:13.800 --> 00:00:17.925 Does everybody see the PowerPoint presentation? 00:00:17.925 --> 00:00:21.120 Great. Thank you. 00:00:21.120 --> 00:00:25.035 We're thrilled to see a large group. 00:00:25.035 --> 00:00:27.750 You never know how many people 00:00:27.750 --> 00:00:30.285 you're going to get to attend. 00:00:30.285 --> 00:00:33.440 We would have been happy to have one or two, 00:00:33.440 --> 00:00:37.050 so we're thrilled to have a group here. 00:00:37.310 --> 00:00:42.380 Hopefully, this presentation is going to help you answer 00:00:42.380 --> 00:00:44.930 some questions regarding documents that you 00:00:44.930 --> 00:00:48.655 may already have, creating new documents. 00:00:48.655 --> 00:00:51.165 It's a start for us. 00:00:51.165 --> 00:00:53.960 We do plan to offer more trainings as 00:00:53.960 --> 00:00:58.290 we go along and get closer to that fall. 00:00:58.290 --> 00:01:00.435 I think fall 2022 00:01:00.435 --> 00:01:03.460 is when everything absolutely has to be accessible. 00:01:03.460 --> 00:01:06.320 But I know that there are a lot of faculty and 00:01:06.320 --> 00:01:07.670 staff who are interested in getting 00:01:07.670 --> 00:01:10.470 that going a lot sooner. 00:01:11.300 --> 00:01:14.240 We will ask that if you have 00:01:14.240 --> 00:01:17.150 questions that you put them in the chat. 00:01:17.150 --> 00:01:21.410 I might sneeze. [NOISE] Excuse me. 00:01:21.410 --> 00:01:24.180 Well, that's on the recording too. 00:01:24.560 --> 00:01:26.860 If you do have questions, please 00:01:26.860 --> 00:01:28.000 go ahead and put them in the chat. 00:01:28.000 --> 00:01:29.710 We're going to go through everything 00:01:29.710 --> 00:01:31.810 and then we will have time we'll go through 00:01:31.810 --> 00:01:35.730 and look at the questions in the chat and answer them. 00:01:35.730 --> 00:01:39.600 If you have specific questions, that would be great. 00:01:39.600 --> 00:01:44.910 We do have some demos as well as providing information. 00:01:44.910 --> 00:01:46.455 If you attend today, 00:01:46.455 --> 00:01:48.900 this will be recorded but I will send, 00:01:48.900 --> 00:01:50.655 for those who have attended, 00:01:50.655 --> 00:01:53.350 PowerPoints so you can actually 00:01:53.350 --> 00:01:56.720 have a copy of the PowerPoint for reference. 00:01:56.720 --> 00:02:00.360 Any questions though, before we get started? 00:02:00.360 --> 00:02:04.250 I'm still going to admit people as they pop in. 00:02:09.530 --> 00:02:12.400 We're going to talk about how 00:02:12.400 --> 00:02:14.410 you would know if your document is accessible, 00:02:14.410 --> 00:02:15.865 ways that you can test out 00:02:15.865 --> 00:02:17.410 current documents that you have, 00:02:17.410 --> 00:02:18.700 and then how can you create 00:02:18.700 --> 00:02:21.635 documents to make them accessible. 00:02:21.635 --> 00:02:24.280 You're probably going to have a few things 00:02:24.280 --> 00:02:26.890 that already exist for you 00:02:26.890 --> 00:02:32.400 in your repertoire of either course, 00:02:32.400 --> 00:02:33.965 work, course assignments, 00:02:33.965 --> 00:02:35.830 or different things that you might have in the office, 00:02:35.830 --> 00:02:38.140 things that already exist 00:02:38.180 --> 00:02:41.145 and you're planning on making new ones. 00:02:41.145 --> 00:02:42.880 I think as we're looking 00:02:42.880 --> 00:02:44.545 at something that already exists, 00:02:44.545 --> 00:02:45.820 or if you're going to create, 00:02:45.820 --> 00:02:47.590 it's important that you start out 00:02:47.590 --> 00:02:51.260 identifying what that document type is. 00:02:51.410 --> 00:02:54.470 Is it a Word doc? Is it a PDF? 00:02:54.470 --> 00:02:56.060 Are we talking about a PowerPoint 00:02:56.060 --> 00:02:57.835 or an Excel Spreadsheet? 00:02:57.835 --> 00:03:00.450 Or maybe it's something in Publisher. 00:03:00.450 --> 00:03:02.790 Identifying your document type is 00:03:02.790 --> 00:03:05.690 key to then looking to see how 00:03:05.690 --> 00:03:08.045 can I test my document to see if it's 00:03:08.045 --> 00:03:10.620 accessible with assistive technology? 00:03:10.620 --> 00:03:17.025 Still admitting individuals. 00:03:17.025 --> 00:03:21.455 Also, if I want to create new ones, 00:03:21.455 --> 00:03:22.730 what's the best format that I 00:03:22.730 --> 00:03:24.695 should be creating new documents? 00:03:24.695 --> 00:03:27.390 That's going to be step 1. 00:03:28.040 --> 00:03:32.075 For our purposes for this training, 00:03:32.075 --> 00:03:35.395 we're going to focus on Word and PDF documents. 00:03:35.395 --> 00:03:39.740 So more trainings will follow in the coming months, 00:03:39.740 --> 00:03:41.570 but we did want to provide you with 00:03:41.570 --> 00:03:44.090 a few resources so 00:03:44.090 --> 00:03:46.490 that if you did have questions about Excel or PowerPoint, 00:03:46.490 --> 00:03:49.040 for example, you'll have this and you 00:03:49.040 --> 00:03:52.040 can click on the link and get some training. 00:03:52.040 --> 00:03:56.420 Certainly, that would be helpful for you in the meantime. 00:03:56.420 --> 00:03:59.130 But again, more and more to come. 00:04:02.930 --> 00:04:07.020 I think Heather is going to take over. 00:04:07.020 --> 00:04:10.020 As those of you who teach, 00:04:10.020 --> 00:04:11.960 you know your documents can be 00:04:11.960 --> 00:04:14.330 used in multiple different ways. 00:04:14.330 --> 00:04:18.600 You may embed them in your Blackboard, 00:04:19.310 --> 00:04:22.310 class, they may be part of 00:04:22.310 --> 00:04:25.445 something on a website or online. 00:04:25.445 --> 00:04:28.235 I know sometimes they're standalone documents. 00:04:28.235 --> 00:04:31.520 Many of you have e-mailed me at task store 00:04:31.520 --> 00:04:33.530 some information that a student's going to 00:04:33.530 --> 00:04:36.185 come here to utilize. 00:04:36.185 --> 00:04:38.240 Or in this day and age, 00:04:38.240 --> 00:04:39.320 it might be something 00:04:39.320 --> 00:04:41.090 completely different that we haven't even 00:04:41.090 --> 00:04:43.330 thought of yet and 2021 00:04:43.330 --> 00:04:45.710 is going to bring us something completely unique. 00:04:45.710 --> 00:04:53.040 [LAUGHTER] 00:04:53.040 --> 00:04:57.310 One of the first things that's really helpful, 00:04:57.310 --> 00:05:01.390 particularly I think, in this time when it's 00:05:01.390 --> 00:05:06.105 everyone's responsibility to check on accessibility, 00:05:06.105 --> 00:05:08.760 is to obtain some tools. 00:05:08.760 --> 00:05:12.430 There are a lot of resources that are free. 00:05:12.430 --> 00:05:16.210 These are the same resources that we discussed 00:05:16.210 --> 00:05:19.800 with students who register with our office, 00:05:19.800 --> 00:05:21.495 who have these accommodations. 00:05:21.495 --> 00:05:23.000 The great news is, 00:05:23.000 --> 00:05:26.035 if you access these particular tools, 00:05:26.035 --> 00:05:28.750 you're going to be testing your documents with 00:05:28.750 --> 00:05:31.510 the exact same tools that students are using. 00:05:31.510 --> 00:05:34.105 So you're going to know right away, well, 00:05:34.105 --> 00:05:36.800 have I made my documents something that 00:05:36.800 --> 00:05:41.290 my students can utilize and access? 00:05:42.650 --> 00:05:45.050 It is necessary to have 00:05:45.050 --> 00:05:47.899 assistive technology to test a document, 00:05:47.899 --> 00:05:49.280 to know if it'll work. 00:05:49.280 --> 00:05:51.905 As I said, lots of free ones. 00:05:51.905 --> 00:05:55.145 You are welcome to spend a fortune if you'd like, 00:05:55.145 --> 00:05:58.730 but we have a lot of information on 00:05:58.730 --> 00:06:03.835 downloading these particular free accessibility tools. 00:06:03.835 --> 00:06:06.950 ReadSpeaker, which you are probably familiar, 00:06:06.950 --> 00:06:10.400 is built into Blackboard. 00:06:10.400 --> 00:06:11.960 Read&Write for Google Chrome. 00:06:11.960 --> 00:06:16.020 There's lots of extensions in Google. 00:06:16.020 --> 00:06:18.365 If you go to the Web Store, 00:06:18.365 --> 00:06:21.380 you can type in extensions and it will give you 00:06:21.380 --> 00:06:22.940 this gigantic list of 00:06:22.940 --> 00:06:26.175 all kinds of interesting and fun things, 00:06:26.175 --> 00:06:30.045 which Read&Write is great for PDFs. 00:06:30.045 --> 00:06:34.040 NaturalReader comes in two different ways. 00:06:34.040 --> 00:06:37.790 One is an extension that you can put on to Chrome. 00:06:37.790 --> 00:06:41.000 The other is stand-alone and you'll see when we give 00:06:41.000 --> 00:06:45.475 you the link that it's NaturalReader free. 00:06:45.475 --> 00:06:49.790 That's really much more user-friendly with Word doc. 00:06:49.790 --> 00:06:53.195 If you're someone who uses Word a lot, 00:06:53.195 --> 00:06:55.430 I would highly recommend that you grab 00:06:55.430 --> 00:06:58.520 that NaturalReader free and download it. 00:06:58.520 --> 00:07:00.500 Then the last one is NVDA, 00:07:00.500 --> 00:07:03.980 which is a screen reader utilized mostly with 00:07:03.980 --> 00:07:09.300 websites and online pieces. 00:07:14.580 --> 00:07:19.000 This is my very favorite part of our entire PowerPoint. 00:07:19.000 --> 00:07:21.130 I just love this graphic. 00:07:21.130 --> 00:07:24.040 Now you've downloaded all these great tools 00:07:24.040 --> 00:07:25.855 and you have your document, 00:07:25.855 --> 00:07:30.565 and now you're going to test it. Does it work? 00:07:30.565 --> 00:07:31.795 Can I access it? 00:07:31.795 --> 00:07:34.360 Is it doing what I need it to do? 00:07:34.360 --> 00:07:36.550 Probably sometimes you're going to throw 00:07:36.550 --> 00:07:38.980 your hands up in the air and go, "Yay, 00:07:38.980 --> 00:07:41.560 it works," and other times you're going to be like, 00:07:41.560 --> 00:07:44.785 "I'm not even really sure what just happened there." 00:07:44.785 --> 00:07:47.410 Then we hope that you know that 00:07:47.410 --> 00:07:49.600 we are a resource to you and sometimes 00:07:49.600 --> 00:07:51.460 [LAUGHTER] you're going to call us and hold up 00:07:51.460 --> 00:07:53.950 the white flag with a little help sign. 00:07:53.950 --> 00:07:58.810 [LAUGHTER] I'm going to 00:07:58.810 --> 00:08:00.790 send it back to Karen as she 00:08:00.790 --> 00:08:04.700 demonstrates the ReadSpeaker for us. 00:08:05.310 --> 00:08:12.160 Okay, great. I'm going to share my Blackboard, 00:08:12.160 --> 00:08:14.890 a course that I teach here at CCC. 00:08:14.890 --> 00:08:17.110 I'm going to share some of my couple 00:08:17.110 --> 00:08:19.300 of documents that I have on there. 00:08:19.300 --> 00:08:20.800 One is not accessible 00:08:20.800 --> 00:08:22.360 and so you'll see what that looks like, 00:08:22.360 --> 00:08:24.070 and another one that is accessible. 00:08:24.070 --> 00:08:26.410 [NOISE] What we're going 00:08:26.410 --> 00:08:28.990 to be looking at is something called ReadSpeaker, 00:08:28.990 --> 00:08:32.440 which is a built-in tool into Blackboard. 00:08:32.440 --> 00:08:34.510 That's not something that you would need to download. 00:08:34.510 --> 00:08:36.520 [NOISE] It's already built into Blackboard. 00:08:36.520 --> 00:08:40.510 It's part of Blackboard and it's available now. 00:08:40.510 --> 00:08:42.775 When we do have students that 00:08:42.775 --> 00:08:46.150 are needing text read, for example, 00:08:46.150 --> 00:08:49.390 we give them that information right away so that they 00:08:49.390 --> 00:08:53.080 know exactly what to do for their Blackboard classes. 00:08:53.080 --> 00:08:58.720 [NOISE] Can everybody see my Blackboard page? 00:08:58.720 --> 00:09:04.644 [NOISE] I just went to a module, 00:09:04.644 --> 00:09:06.190 this is an older module from 00:09:06.190 --> 00:09:10.180 2017 when the accessibility specialists 00:09:10.180 --> 00:09:12.500 taught a class on 00:09:12.630 --> 00:09:16.255 children with exceptionalities and it wasn't accessible. 00:09:16.255 --> 00:09:17.800 We have moved forward in 00:09:17.800 --> 00:09:19.630 a lot of great ways. I'm learning too. 00:09:19.630 --> 00:09:23.905 [NOISE] There was a reading assignment 00:09:23.905 --> 00:09:28.765 so at the time it was not accessible. 00:09:28.765 --> 00:09:31.195 If you can see, if you can all see, 00:09:31.195 --> 00:09:34.945 I've moved my cursor over to a little arrow, 00:09:34.945 --> 00:09:36.820 and we're going to give you detailed instructions 00:09:36.820 --> 00:09:38.560 for how to use this. 00:09:38.560 --> 00:09:39.940 This is really helpful too, 00:09:39.940 --> 00:09:41.710 because you can do a lot of testing within 00:09:41.710 --> 00:09:43.675 Blackboard because this is already built in. 00:09:43.675 --> 00:09:45.280 If that's where you have a lot of stuff, 00:09:45.280 --> 00:09:47.290 [NOISE] it's a great opportunity 00:09:47.290 --> 00:09:49.240 to test out what you have. 00:09:49.240 --> 00:09:51.400 As I click on that, 00:09:51.400 --> 00:09:54.730 you'll see that this pops up that says "Listen", 00:09:54.730 --> 00:09:56.245 it's a little bar, 00:09:56.245 --> 00:09:59.470 and then little tiny icons that 00:09:59.470 --> 00:10:02.785 look like this will come up next to your document. 00:10:02.785 --> 00:10:04.330 That doesn't necessarily mean 00:10:04.330 --> 00:10:06.490 your document is accessible, 00:10:06.490 --> 00:10:08.860 but they will pop up. 00:10:08.860 --> 00:10:14.845 This is a PDF of a chapter of a book that I scanned. 00:10:14.845 --> 00:10:18.290 I own the book, I scan the pages. 00:10:19.710 --> 00:10:22.509 It was not accessible. 00:10:22.509 --> 00:10:23.860 It needed to be converted, 00:10:23.860 --> 00:10:25.600 which we're going to go [NOISE] into after that. 00:10:25.600 --> 00:10:27.685 When you click on, 00:10:27.685 --> 00:10:29.260 if you want it read, you have to 00:10:29.260 --> 00:10:31.360 click on that little icon. 00:10:31.360 --> 00:10:38.060 You'll see that will load, and it did load. 00:10:39.960 --> 00:10:43.630 Certainly looks like it's accessible. 00:10:43.630 --> 00:10:47.890 [NOISE] Let me just make sure I'm sharing my sound. 00:10:47.890 --> 00:10:50.155 I think there's three little dots I have, 00:10:50.155 --> 00:10:52.375 do I have to stop share to share my sound? 00:10:52.375 --> 00:10:54.020 No. 00:10:54.360 --> 00:10:58.615 Okay. [NOISE] Here we go. 00:10:58.615 --> 00:11:01.700 Got it. Thank you. 00:11:04.740 --> 00:11:10.630 If I want to see if this is accessible and 00:11:10.630 --> 00:11:16.345 [NOISE] it's trying to load it, 00:11:16.345 --> 00:11:18.130 and there's my listen. 00:11:18.130 --> 00:11:20.125 I'm going to highlight down here. 00:11:20.125 --> 00:11:21.460 Actually, you can't even highlight 00:11:21.460 --> 00:11:23.200 because it's going to tell me this. 00:11:23.200 --> 00:11:25.360 Could not find the text to read. 00:11:25.360 --> 00:11:31.240 [NOISE] 00:11:31.240 --> 00:11:35.350 Everyone heard that? This is not an accessible document. 00:11:35.350 --> 00:11:38.560 It's popping up in ReadSpeaker, 00:11:38.560 --> 00:11:40.150 so it looks like it might be a go, 00:11:40.150 --> 00:11:41.785 but it's not accessible. 00:11:41.785 --> 00:11:43.120 If you hear that, that's 00:11:43.120 --> 00:11:44.500 when you know it's not accessible. 00:11:44.500 --> 00:11:45.820 We'll tell you what happens, 00:11:45.820 --> 00:11:49.090 [NOISE] what to do with that if it isn't. 00:11:49.090 --> 00:11:52.090 I'm actually going to, 00:11:52.090 --> 00:11:58.435 just bear with me, I'm going to go to another course. 00:11:58.435 --> 00:12:04.630 My most recent. I'm going to go to Module 2. 00:12:04.630 --> 00:12:08.500 I guess I could have used the same document, 00:12:08.500 --> 00:12:14.260 but again, here we see some icons. 00:12:14.260 --> 00:12:17.185 This is another article that I've had 00:12:17.185 --> 00:12:20.830 and it's in Blackboard. 00:12:20.830 --> 00:12:26.515 I'm going to click on this then we'll give it a second. 00:12:26.515 --> 00:12:30.050 As you can see, it's loading just like the other one did. 00:12:36.930 --> 00:12:40.210 It's going to read pretty much everything. 00:12:40.210 --> 00:12:46.180 ADL P home slash 00:12:46.180 --> 00:12:48.130 education and resources slash 00:12:48.130 --> 00:12:51.190 a brief history of the disability rights. 00:12:51.190 --> 00:12:55.210 Number sign anti-bias education. 00:12:55.210 --> 00:12:58.270 I'm actually going to stop it and try to highlight 00:12:58.270 --> 00:13:00.490 down here, I don't know, 00:13:00.490 --> 00:13:03.655 [NOISE] it's a little tricky sometimes with that, 00:13:03.655 --> 00:13:06.530 if it's going to read everything in my. 00:13:07.230 --> 00:13:10.480 Americans with disabilities are a group of 00:13:10.480 --> 00:13:12.490 approximately 50 million people 00:13:12.490 --> 00:13:13.975 that today lead independent, 00:13:13.975 --> 00:13:17.845 self-affirming lives and who define themselves. 00:13:17.845 --> 00:13:19.930 This is accessible. 00:13:19.930 --> 00:13:24.400 [NOISE] ReadSpeaker is reading that perfectly 00:13:24.400 --> 00:13:27.100 and there are tools to adjust the speed 00:13:27.100 --> 00:13:29.845 and so forth that we can certainly show you, 00:13:29.845 --> 00:13:32.470 but this is an accessible document 00:13:32.470 --> 00:13:34.900 which was also scanned in. 00:13:34.900 --> 00:13:36.640 But I had to have that converted, 00:13:36.640 --> 00:13:37.690 which we'll talk about in 00:13:37.690 --> 00:13:39.910 a little bit to make it accessible. 00:13:39.910 --> 00:13:45.895 [NOISE] Does anybody have any questions while we can, 00:13:45.895 --> 00:13:48.370 if you have any questions about ReadSpeaker specifically, 00:13:48.370 --> 00:13:51.685 otherwise, or you can put them in the chat. 00:13:51.685 --> 00:13:54.610 Otherwise, [NOISE] we are going 00:13:54.610 --> 00:13:58.060 to go back to our PowerPoint, 00:13:58.060 --> 00:14:06.610 [NOISE] and I'm going 00:14:06.610 --> 00:14:09.175 to send it over to Jeannie, 00:14:09.175 --> 00:14:11.650 who's going to do a brief demo 00:14:11.650 --> 00:14:13.570 on how to use Read&Write for Google Chrome, 00:14:13.570 --> 00:14:14.980 which is something that you would need 00:14:14.980 --> 00:14:16.690 to get on your own. 00:14:16.690 --> 00:14:21.040 [NOISE] 00:14:21.040 --> 00:14:23.740 Great. Hi everybody, I'm Jeannie. 00:14:23.740 --> 00:14:26.740 I just want to share my sound real quick. 00:14:26.740 --> 00:14:34.615 [NOISE] 00:14:34.615 --> 00:14:39.595 I'm going to demonstrate how to test the accessibility of 00:14:39.595 --> 00:14:42.910 PDF documents online using 00:14:42.910 --> 00:14:45.820 the Read&Write extension for Google Chrome. 00:14:45.820 --> 00:14:48.640 As mentioned, we can provide you with 00:14:48.640 --> 00:14:51.190 step-by-step instructions on how to 00:14:51.190 --> 00:14:54.715 download and use this free technology. 00:14:54.715 --> 00:14:58.615 Once downloaded, the Read&Write icon will 00:14:58.615 --> 00:15:01.180 be in the top right-hand corner 00:15:01.180 --> 00:15:03.265 of the Google Chrome browser. 00:15:03.265 --> 00:15:07.070 As you can see, it's that little purple puzzle piece. 00:15:07.230 --> 00:15:11.230 Once it's downloaded, you're going to use 00:15:11.230 --> 00:15:13.810 Chrome and you're going to visit 00:15:13.810 --> 00:15:17.035 the website where your PDF is located. 00:15:17.035 --> 00:15:21.445 In this example, I'm going to visit Cayuga's website. 00:15:21.445 --> 00:15:26.455 We're at the Accessibility Resources' new students page. 00:15:26.455 --> 00:15:31.480 Here, new students that 00:15:31.480 --> 00:15:33.220 are seeking to receive accommodations, 00:15:33.220 --> 00:15:36.715 we ask that they fill out a self-disclosure form. 00:15:36.715 --> 00:15:40.930 They can find this form online on the website. 00:15:40.930 --> 00:15:42.925 As you can see here, 00:15:42.925 --> 00:15:46.315 they can download the form 00:15:46.315 --> 00:15:49.360 to test the accessibility of 00:15:49.360 --> 00:15:51.715 this PDF of this fillable form. 00:15:51.715 --> 00:15:55.760 We are going to download the form. 00:15:58.020 --> 00:16:01.480 The next step is once it's downloaded, 00:16:01.480 --> 00:16:02.800 what's going to pop up in 00:16:02.800 --> 00:16:05.680 the left-hand corner of the screen right here is 00:16:05.680 --> 00:16:07.720 this little purple icon and it says 00:16:07.720 --> 00:16:10.315 "Open with Texthelp PDF Reader." 00:16:10.315 --> 00:16:13.960 Texthelp is the company that makes read and write. 00:16:13.960 --> 00:16:17.870 Click on this little icon that appears. 00:16:19.710 --> 00:16:25.180 The PDF will open up with the Read&Write extension. 00:16:25.180 --> 00:16:27.460 To test its accessibility, 00:16:27.460 --> 00:16:30.099 to test if it works with text-to-speech software, 00:16:30.099 --> 00:16:34.885 we're going to highlight the text that you want to read 00:16:34.885 --> 00:16:37.360 and this little toolbar will 00:16:37.360 --> 00:16:41.290 appear and you're going to click on the Play icon. 00:16:41.290 --> 00:16:44.500 Cayuga Community College offers 00:16:44.500 --> 00:16:47.260 every student with a documented disability, 00:16:47.260 --> 00:16:48.880 appropriate and reasonable 00:16:48.880 --> 00:16:51.145 accommodations in accordance with the-. 00:16:51.145 --> 00:16:55.210 As you can see, this document is accessible. 00:16:55.210 --> 00:16:57.190 It works with the text-to-speech software, 00:16:57.190 --> 00:16:59.540 the Read&Write extension. 00:16:59.880 --> 00:17:03.130 If you have a PDF available online, 00:17:03.130 --> 00:17:04.420 if you have a fillable form 00:17:04.420 --> 00:17:05.740 that you want students to fill-out 00:17:05.740 --> 00:17:09.625 and you would like to test this accessibility, 00:17:09.625 --> 00:17:12.490 we do recommend using Read&Write. 00:17:12.490 --> 00:17:14.620 It's easy to install, 00:17:14.620 --> 00:17:16.730 it's easy to use. 00:17:16.730 --> 00:17:18.690 You're going to know when you 00:17:18.690 --> 00:17:20.400 try to open up the form or the 00:17:20.400 --> 00:17:24.930 PDF and you try to use the Read&Write extension. 00:17:24.930 --> 00:17:26.190 If it won't work, 00:17:26.190 --> 00:17:27.615 the document can't be read. 00:17:27.615 --> 00:17:30.910 You're going to know that the document is not accessible. 00:17:31.230 --> 00:17:35.770 In these cases you might need the document converted, 00:17:35.770 --> 00:17:37.750 like Karen mentioned before, 00:17:37.750 --> 00:17:41.770 when she was demonstrating the ReadSpeaker document, 00:17:41.770 --> 00:17:44.560 it might need to be converted with what's 00:17:44.560 --> 00:17:47.590 called Optical Character Recognition Software. 00:17:47.590 --> 00:17:50.410 We do have that available in the OAR. 00:17:50.410 --> 00:17:53.080 If you need assistance with that, we can help. 00:17:53.080 --> 00:17:55.555 If you need assistance with 00:17:55.555 --> 00:17:58.329 downloading the regenerative extension, 00:17:58.329 --> 00:17:59.845 if you need help using it. 00:17:59.845 --> 00:18:02.290 Heather and I are very familiar. 00:18:02.290 --> 00:18:04.720 Please feel free to reach out to us with 00:18:04.720 --> 00:18:07.940 any questions, we're happy to help. 00:18:11.100 --> 00:18:13.285 I think Heather has 00:18:13.285 --> 00:18:16.510 a demonstration to show you about the NaturalReader. 00:18:16.510 --> 00:18:23.350 Yeah. Heather, we wanted 00:18:23.350 --> 00:18:25.690 you to see what it looks like because as you go, 00:18:25.690 --> 00:18:27.880 a lot of these icons do end up showing 00:18:27.880 --> 00:18:30.610 up when you download them and things like that. 00:18:30.610 --> 00:18:34.730 We'll let Heather go ahead and share her screen. 00:18:35.850 --> 00:18:38.650 Just to follow up and what 00:18:38.650 --> 00:18:41.710 Jeannie was demonstrating with Google, 00:18:41.710 --> 00:18:44.170 Read&Write, [NOISE] in case you're going, 00:18:44.170 --> 00:18:46.090 "My documents not embedded". 00:18:46.090 --> 00:18:49.030 There's also a way to use Read&Write and you 00:18:49.030 --> 00:18:51.070 can upload your document 00:18:51.070 --> 00:18:53.800 into the drive and access it that way. 00:18:53.800 --> 00:18:55.870 We're going to outline everything 00:18:55.870 --> 00:18:57.760 when we send you information, 00:18:57.760 --> 00:19:00.310 so if our step-by-step don't 00:19:00.310 --> 00:19:03.370 make any sense, please reach out. 00:19:03.370 --> 00:19:08.605 [NOISE] We're going to look at NaturalReader right now. 00:19:08.605 --> 00:19:10.240 If you go to 00:19:10.240 --> 00:19:14.139 the NaturalReader free website and hit download, 00:19:14.139 --> 00:19:17.990 you will end up with this big box. 00:19:17.990 --> 00:19:21.570 What you'll do is command over here to more, 00:19:21.570 --> 00:19:23.400 hit the mini board. 00:19:23.400 --> 00:19:25.350 It's going to give you a nice little box 00:19:25.350 --> 00:19:27.725 in the upper right-hand side. 00:19:27.725 --> 00:19:30.295 Then you can open up your Word document. 00:19:30.295 --> 00:19:32.890 NaturalReader really is the go-to for 00:19:32.890 --> 00:19:37.435 Word docs and for text to speech reading. 00:19:37.435 --> 00:19:39.685 With permission, I grabbed 00:19:39.685 --> 00:19:43.915 RL Murray's Cold War test quiz 00:19:43.915 --> 00:19:47.485 and thought I would show you how this works. 00:19:47.485 --> 00:19:50.785 Much like Jeannie demonstrated with the Read&Write, 00:19:50.785 --> 00:19:54.955 you can upload your document or open it up. 00:19:54.955 --> 00:19:57.835 Then make sure your natural readers open. 00:19:57.835 --> 00:20:02.335 You can highlight what you want to read. 00:20:02.335 --> 00:20:06.730 I will tell you when we have students utilize this tool, 00:20:06.730 --> 00:20:08.380 we will encourage them, 00:20:08.380 --> 00:20:11.350 highlight what it is you want to hear because it's going 00:20:11.350 --> 00:20:14.410 to keep reading anything that you've highlighted. 00:20:14.410 --> 00:20:15.700 If you're a student and you're going, 00:20:15.700 --> 00:20:17.680 "I just want to hear the question first 00:20:17.680 --> 00:20:19.569 and then I want to hear the answers", 00:20:19.569 --> 00:20:21.190 or if you want to hear them all at once, 00:20:21.190 --> 00:20:23.575 you're going to highlight what you want read. 00:20:23.575 --> 00:20:25.480 This might seem like a big chunk, 00:20:25.480 --> 00:20:26.860 but I just want to demonstrate 00:20:26.860 --> 00:20:28.840 something to you afterwards. 00:20:28.840 --> 00:20:31.315 Once it's highlighted, you'll come up here, 00:20:31.315 --> 00:20:35.935 hit the little blue Play button. Guess what? 00:20:35.935 --> 00:20:39.265 I bet I didn't share mine, you can hear it. 00:20:39.265 --> 00:20:40.510 Let me try that again. 00:20:40.510 --> 00:20:44.005 [NOISE] All right. 00:20:44.005 --> 00:20:47.095 You'll need to stop share and re-share everything. 00:20:47.095 --> 00:20:51.280 Cooling of cold war [OVERLAPPING]. 00:20:51.280 --> 00:20:54.595 We can't see that you highlighted anything. 00:20:54.595 --> 00:20:56.575 Six. 00:20:56.575 --> 00:20:59.050 There it is. Because it 00:20:59.050 --> 00:21:00.190 highlights it and then when 00:21:00.190 --> 00:21:01.930 it starts reading, unfortunately, 00:21:01.930 --> 00:21:03.550 it will put it in the little box 00:21:03.550 --> 00:21:06.940 underneath the Play arrow of what it's reading, 00:21:06.940 --> 00:21:09.620 but it doesn't stay highlighted. 00:21:10.680 --> 00:21:14.170 You might need to share that screen to stop 00:21:14.170 --> 00:21:16.720 because we can only see another example of that. 00:21:16.720 --> 00:21:19.970 We can only see tiny little bit of this. 00:21:21.060 --> 00:21:23.290 I'm going to play it through that should 00:21:23.290 --> 00:21:25.850 change as it's reading it. 00:21:26.460 --> 00:21:29.320 Six, another example of 00:21:29.320 --> 00:21:32.230 the cooling of Cold War tensions was when 00:21:32.230 --> 00:21:35.290 President Nixon helped negotiate a treaty 00:21:35.290 --> 00:21:38.935 limiting nuclear weapons with what country? 00:21:38.935 --> 00:21:41.800 A. Soviet Union, b. Germany, 00:21:41.800 --> 00:21:44.450 c. Cuba, d. China. 00:21:46.260 --> 00:21:48.910 You can see it will read 00:21:48.910 --> 00:21:51.910 both the question and the answer. 00:21:51.910 --> 00:21:53.740 They would just draw attention 00:21:53.740 --> 00:21:55.030 once it's reading it and you're going, 00:21:55.030 --> 00:21:58.240 "Yes, it's accessible, this is great". 00:21:58.240 --> 00:22:00.400 If you're like me, you go "Wow, 00:22:00.400 --> 00:22:02.680 all those answers random together. 00:22:02.680 --> 00:22:04.510 Isn't that interesting?" 00:22:04.510 --> 00:22:06.505 Just a little tip, 00:22:06.505 --> 00:22:07.960 this is extra, there is 00:22:07.960 --> 00:22:10.645 no additional charge for this tip. 00:22:10.645 --> 00:22:13.720 One of the things you can do if you'd like 00:22:13.720 --> 00:22:19.285 the readers to provide pauses, 00:22:19.285 --> 00:22:22.195 maybe make it a little more listener friendly, 00:22:22.195 --> 00:22:27.835 is to provide punctuation at the end of your answers. 00:22:27.835 --> 00:22:30.670 What it will do is cause, [OVERLAPPING]. 00:22:30.670 --> 00:22:33.115 Heather, can you show us the test? 00:22:33.115 --> 00:22:38.390 Because we can't see any of the test. 00:22:38.520 --> 00:22:41.170 Can you show us the test 00:22:41.170 --> 00:22:42.940 that you're showing so they can see the periods? 00:22:42.940 --> 00:22:44.530 Yeah, I'm surprised it's 00:22:44.530 --> 00:22:47.080 showing right up on minus the share screen, 00:22:47.080 --> 00:22:49.090 so I don't know why it's not, guys. 00:22:49.090 --> 00:22:51.250 I totally apologize for that. 00:22:51.250 --> 00:22:52.300 Can you see it now? 00:22:52.300 --> 00:22:53.350 Yes, that's right. 00:22:53.350 --> 00:22:55.345 Can you still see my NaturalReader bar? 00:22:55.345 --> 00:22:57.900 No. 00:22:57.900 --> 00:23:00.850 Yeah. 00:23:00.850 --> 00:23:01.810 Wow. 00:23:01.810 --> 00:23:03.790 Essentially, what she was showing us, 00:23:03.790 --> 00:23:06.490 which was great was the NaturalReader bar would be 00:23:06.490 --> 00:23:09.385 there and then it was reading that number 6. 00:23:09.385 --> 00:23:10.195 Yeah. 00:23:10.195 --> 00:23:12.205 Now you can see Number 6. 00:23:12.205 --> 00:23:14.770 I apologize because it was all up and my eye 00:23:14.770 --> 00:23:16.270 assumed that my share screen 00:23:16.270 --> 00:23:17.710 meant it was sharing everything, 00:23:17.710 --> 00:23:21.020 but it was not being particularly helpful. 00:23:21.210 --> 00:23:24.490 This number 6 that I had highlighted is 00:23:24.490 --> 00:23:28.135 the question that you just heard but did not see. 00:23:28.135 --> 00:23:29.860 Now that you can see it, 00:23:29.860 --> 00:23:33.130 I just wanted to show you with the periods addition. 00:23:33.130 --> 00:23:37.090 Initially, the answers did not have periods at the end, 00:23:37.090 --> 00:23:39.925 which is why they all ran in together. 00:23:39.925 --> 00:23:47.170 With the periods at the end, it sounds like; 00:23:47.170 --> 00:23:52.270 A, Soviet Union. B, Germany. 00:23:52.270 --> 00:23:54.430 C, Cuba. 00:23:54.430 --> 00:24:00.595 D, China. A, Soviet Union. 00:24:00.595 --> 00:24:03.890 That's just a little tip. 00:24:06.540 --> 00:24:09.430 Not having seen this screen initially, 00:24:09.430 --> 00:24:11.350 is there anything that I can redo or 00:24:11.350 --> 00:24:15.410 reshow you of what I did that would be helpful? 00:24:18.620 --> 00:24:22.210 It's pretty user-friendly. 00:24:22.290 --> 00:24:26.635 Once you see it, it's pretty self-explanatory. 00:24:26.635 --> 00:24:34.400 I am going to stop sharing and send it back to Karen. 00:24:43.020 --> 00:24:45.250 We're going to talk about, what do I 00:24:45.250 --> 00:24:46.555 do if it's not accessible. 00:24:46.555 --> 00:24:47.920 You've tested everything out. 00:24:47.920 --> 00:24:51.475 I did want to make mention from a previous slide, 00:24:51.475 --> 00:24:54.280 we have something called NVDA. 00:24:54.280 --> 00:24:56.935 Just to give you a real quick idea 00:24:56.935 --> 00:24:58.090 of what the difference between 00:24:58.090 --> 00:25:02.020 a screen reader and text-to-speech software is. 00:25:02.020 --> 00:25:05.935 Because a screen reader will read everything. 00:25:05.935 --> 00:25:08.800 A screen reader, if you're looking at a website, 00:25:08.800 --> 00:25:10.360 it's going to read every icon, 00:25:10.360 --> 00:25:12.910 it's going to read everything that's on there, 00:25:12.910 --> 00:25:15.070 the menus and all of that. 00:25:15.070 --> 00:25:17.235 If you have a document, 00:25:17.235 --> 00:25:18.690 it can also read that. 00:25:18.690 --> 00:25:20.490 It will read everything because as someone 00:25:20.490 --> 00:25:22.440 that is blind is not going to be able 00:25:22.440 --> 00:25:24.060 to use text-to-speech on 00:25:24.060 --> 00:25:25.920 a document because they're not going 00:25:25.920 --> 00:25:29.665 to be able to see what they need to highlight to play. 00:25:29.665 --> 00:25:32.425 They won't have any ability. 00:25:32.425 --> 00:25:33.490 If they can't see it, 00:25:33.490 --> 00:25:35.020 they're not going to be able to use the mouse 00:25:35.020 --> 00:25:36.385 to highlight and hit "Play". 00:25:36.385 --> 00:25:39.475 So those individuals need screen readers. 00:25:39.475 --> 00:25:42.340 Or if you have someone who can't use 00:25:42.340 --> 00:25:46.255 the mouse because of a motor issue, 00:25:46.255 --> 00:25:48.280 you're not able to physically use the mouse, 00:25:48.280 --> 00:25:49.300 they may also need 00:25:49.300 --> 00:25:51.280 a screen reader so 00:25:51.280 --> 00:25:53.665 they can use the keyboard and so forth. 00:25:53.665 --> 00:25:56.500 We didn't get into a lot of that. 00:25:56.500 --> 00:25:58.735 It's quite cumbersome. 00:25:58.735 --> 00:26:02.125 It can be but just keep in mind 00:26:02.125 --> 00:26:03.940 that if you are 00:26:03.940 --> 00:26:07.300 an instructor and you have a blind student in your class, 00:26:07.300 --> 00:26:10.300 you would not be using the Read&Write, 00:26:10.300 --> 00:26:13.690 the NaturalReader, or the student won't be using those. 00:26:13.690 --> 00:26:15.730 They would be using a screen reader 00:26:15.730 --> 00:26:17.380 so they could have everything read. 00:26:17.380 --> 00:26:20.515 Certainly, we can answer individual questions about that. 00:26:20.515 --> 00:26:22.480 But for the purposes of this training, 00:26:22.480 --> 00:26:25.630 we really wanted to look at how you can get 00:26:25.630 --> 00:26:27.430 started with text-to-speech because 00:26:27.430 --> 00:26:28.915 the majority of our students, 00:26:28.915 --> 00:26:30.625 if they have learning disabilities, 00:26:30.625 --> 00:26:32.440 which is a larger population than we 00:26:32.440 --> 00:26:35.020 have of students that have visual impairments, 00:26:35.020 --> 00:26:36.580 are going to be using the 00:26:36.580 --> 00:26:39.380 text-to-speech and not the screen reader. 00:26:39.900 --> 00:26:44.960 I will turn it over to Jeannie. 00:26:46.200 --> 00:26:49.990 What if my document is not accessible? 00:26:49.990 --> 00:26:52.210 Let's say you gather 00:26:52.210 --> 00:26:55.225 your accessibility tools that we have suggested 00:26:55.225 --> 00:26:57.505 and you test your documents 00:26:57.505 --> 00:27:01.165 and they're not working with these technologies. 00:27:01.165 --> 00:27:05.770 What's the next steps? For a document 00:27:05.770 --> 00:27:08.140 that you've already created, 00:27:08.140 --> 00:27:10.164 that you already have, 00:27:10.164 --> 00:27:12.640 feel free to reach out to anyone of 00:27:12.640 --> 00:27:15.145 us in the OAR for help. 00:27:15.145 --> 00:27:18.400 We do have software available that can convert 00:27:18.400 --> 00:27:19.930 these documents to be 00:27:19.930 --> 00:27:22.840 accessible with these assistive technologies. 00:27:22.840 --> 00:27:26.210 As it says, we are here to help. 00:27:29.940 --> 00:27:34.135 How do I create accessible documents? 00:27:34.135 --> 00:27:36.910 We have a few tips if you would 00:27:36.910 --> 00:27:39.190 like to create a document from 00:27:39.190 --> 00:27:41.350 scratch and you want to make sure that it is 00:27:41.350 --> 00:27:44.930 accessible and can be used with these technologies. 00:27:45.270 --> 00:27:50.350 First tip, try to stick with creating documents in 00:27:50.350 --> 00:27:53.980 Word rather than a different platform 00:27:53.980 --> 00:27:57.040 such as a notepad or notes. 00:27:57.040 --> 00:28:02.300 Word is probably the best program to start off with. 00:28:03.690 --> 00:28:09.970 Step number 2, it can be saved as a PDF document. 00:28:09.970 --> 00:28:15.020 We recommend saving documents as PDFs. 00:28:15.350 --> 00:28:19.830 Avoid scanning and uploading documents. 00:28:19.830 --> 00:28:23.025 When you scan a document, 00:28:23.025 --> 00:28:27.600 it's saved as an image file. 00:28:27.600 --> 00:28:30.280 The image cannot be read with 00:28:30.280 --> 00:28:32.710 these assistive technologies unless it has 00:28:32.710 --> 00:28:35.830 been converted with the OCR software. 00:28:35.830 --> 00:28:37.510 We have mentioned that earlier, 00:28:37.510 --> 00:28:42.590 the optical character recognition software. 00:28:42.870 --> 00:28:44.965 With the software, 00:28:44.965 --> 00:28:47.680 these image documents can be 00:28:47.680 --> 00:28:51.265 scanned and converted to an accessible format. 00:28:51.265 --> 00:28:55.390 As we said, we do have that available in the OAR. 00:28:55.390 --> 00:28:57.670 We have that software that can do that for 00:28:57.670 --> 00:29:00.100 you if you need it. 00:29:00.100 --> 00:29:02.650 With my example, I was 00:29:02.650 --> 00:29:07.465 showing pages from a text of a book that I had scanned. 00:29:07.465 --> 00:29:10.210 They became images and therefore, 00:29:10.210 --> 00:29:11.875 they were not accessible. 00:29:11.875 --> 00:29:14.290 We saw that when we were looking at ReadSpeaker, 00:29:14.290 --> 00:29:18.430 and Jeannie had to go in and use that software. 00:29:18.430 --> 00:29:21.235 Now, in a future class that I teach, 00:29:21.235 --> 00:29:25.880 if I'm using that same article, 00:29:25.920 --> 00:29:29.170 it's converted and it saved as a converted file, 00:29:29.170 --> 00:29:30.535 so it's good to go. 00:29:30.535 --> 00:29:32.200 But if you don't have to scan, 00:29:32.200 --> 00:29:35.350 if you can have a link to a website 00:29:35.350 --> 00:29:39.100 or if you're creating something like she said, 00:29:39.100 --> 00:29:44.450 these are great tips to help you get started. 00:29:44.520 --> 00:29:46.900 Here's our contact information. 00:29:46.900 --> 00:29:50.590 We are going to take some Q&A. 00:29:50.590 --> 00:29:54.490 Certainly, I'm going to send out this PowerPoint to 00:29:54.490 --> 00:29:58.615 those of you who have attended. 00:29:58.615 --> 00:30:05.300 At this point, I'm going to stop the recording.