WEBVTT 1 00:00:00.646 --> 00:00:01.646 >> Here we go. 2 00:00:04.046 --> 00:00:06.816 Let me just pull up my screen. 3 00:00:07.206 --> 00:00:11.896 In an ideal world, you are looking 4 00:00:11.936 --> 00:00:15.396 at Creating Accessible Word Documents. 5 00:00:15.896 --> 00:00:17.856 Is that actually happening? 6 00:00:17.856 --> 00:00:17.976 Or no? 7 00:00:20.106 --> 00:00:22.146 Yay. This is good. 8 00:00:22.146 --> 00:00:24.796 This is good. 9 00:00:25.296 --> 00:00:26.036 All right. 10 00:00:26.286 --> 00:00:28.346 Well, welcome. 11 00:00:28.346 --> 00:00:29.566 We are going to talk 12 00:00:29.566 --> 00:00:36.596 about creating accessible Word documents today. 13 00:00:36.746 --> 00:00:40.906 Microsoft Word is the most widely used Word processor. 14 00:00:41.276 --> 00:00:45.366 I would imagine that most of you have made 15 00:00:45.366 --> 00:00:47.156 at least one Word document. 16 00:00:47.156 --> 00:00:51.186 If not hundreds or thousands of them. 17 00:00:51.216 --> 00:00:57.186 And it is relatively easy to make Word documents accessible. 18 00:00:57.186 --> 00:01:01.056 So I want to just put your mind at ease 19 00:01:01.056 --> 00:01:06.066 if you're thinking oh gosh, one more thing to have to worry. 20 00:01:06.066 --> 00:01:11.286 And Word is often use to create PDF and HTML files for websites. 21 00:01:11.286 --> 00:01:13.406 And what do we mean by that? 22 00:01:13.546 --> 00:01:15.786 The great thing about Word is that you can go 23 00:01:15.786 --> 00:01:19.126 in you can create your document and then you're able, 24 00:01:19.126 --> 00:01:27.096 and I am able to save it in PDF, as a PDF file or as HTML. 25 00:01:27.096 --> 00:01:31.686 So it's really flexible in that regard which is wonderful. 26 00:01:34.756 --> 00:01:41.286 There are some best practices that are important to follow 27 00:01:41.806 --> 00:01:45.136 to make our Word documents more accessible 28 00:01:45.136 --> 00:01:46.886 for people with disabilities. 29 00:01:46.886 --> 00:01:49.736 And best practices are in these following areas: 30 00:01:49.736 --> 00:01:53.806 the headings, alternative text. 31 00:01:53.806 --> 00:01:56.896 You've probably heard it referenced many times either 32 00:01:56.896 --> 00:02:02.876 in our training that we did for assessment day two years ago. 33 00:02:03.176 --> 00:02:08.906 And Karen also referenced it in her training earlier. 34 00:02:08.936 --> 00:02:11.016 Is all text. 35 00:02:11.016 --> 00:02:13.726 So you'll probably hear me say that because I forget 36 00:02:13.726 --> 00:02:16.506 to say the full version of it. 37 00:02:16.706 --> 00:02:20.706 Fonts and sizes, data tables, links, lists, and columns, 38 00:02:20.706 --> 00:02:24.506 other principles and an accessibility checker 39 00:02:24.506 --> 00:02:26.696 which we're going to talk about that at the very end. 40 00:02:26.696 --> 00:02:29.346 Today, we're going to talk about best practices 41 00:02:29.346 --> 00:02:31.486 in those areas that are bolded. 42 00:02:32.306 --> 00:02:34.686 And we're going to jump right into that. 43 00:02:34.686 --> 00:02:38.266 And so the first thing we're going 44 00:02:38.266 --> 00:02:40.966 to talk about are headings. 45 00:02:41.186 --> 00:02:46.246 And the reason that we're going to start with headings is 46 00:02:46.246 --> 00:02:49.146 that these are the most important accessibility 47 00:02:49.146 --> 00:02:51.766 consideration in Word documents. 48 00:02:51.916 --> 00:02:54.106 They're used to break up content. 49 00:02:54.106 --> 00:02:57.416 They're used to make finding information easier. 50 00:02:57.416 --> 00:03:02.816 So sighted users will often you know you get assigned to chapter 51 00:03:02.816 --> 00:03:09.046 to read for your English class or your science class. 52 00:03:09.046 --> 00:03:10.176 And it was always my, 53 00:03:10.176 --> 00:03:15.076 I was always the how can I create my own -- 54 00:03:15.196 --> 00:03:16.416 wait how old is everyone? 55 00:03:16.466 --> 00:03:17.156 Cliff notes. 56 00:03:17.156 --> 00:03:18.926 Everybody familiar with cliff notes here. 57 00:03:19.176 --> 00:03:19.736 Okay good. 58 00:03:19.736 --> 00:03:20.336 Thank you. 59 00:03:20.336 --> 00:03:22.856 So I would flip through the chapter quick. 60 00:03:22.856 --> 00:03:25.346 What are those headings? 61 00:03:25.346 --> 00:03:29.416 What are the topics that we're going to read about? 62 00:03:29.416 --> 00:03:33.806 And so screen readers use headings in the same way 63 00:03:33.866 --> 00:03:38.306 for people who are blind or who are visually impaired. 64 00:03:38.386 --> 00:03:44.386 It allows the screen reader to jump from topic to topic. 65 00:03:44.386 --> 00:03:46.076 If we don't have headings -- 66 00:03:46.076 --> 00:03:48.986 I'm probably getting ahead of myself -- 67 00:03:49.306 --> 00:03:55.316 I'm going to just scroll to the next slide for a second. 68 00:03:55.376 --> 00:03:59.236 So if we haven't formatted our documents with headings, 69 00:03:59.236 --> 00:04:01.836 screen readers won't find that. 70 00:04:01.836 --> 00:04:02.726 They can't jump. 71 00:04:02.726 --> 00:04:06.236 They're just going to read the entire document line by line. 72 00:04:06.356 --> 00:04:11.796 Headings actually, they're a structure that's 73 00:04:11.796 --> 00:04:13.736 in the background for screen readers. 74 00:04:13.736 --> 00:04:17.596 So you and I aren't going to see, it's not going 75 00:04:17.596 --> 00:04:20.686 to look any different than any other document. 76 00:04:20.826 --> 00:04:24.516 It's not going to go hey, here's something special but it's going 77 00:04:24.516 --> 00:04:27.346 to highlight in the background for screen readers 78 00:04:27.346 --> 00:04:29.246 that this is something it should jump to. 79 00:04:29.936 --> 00:04:34.656 And we're going to do that by utilizing Word's heading styles 80 00:04:34.766 --> 00:04:36.456 which will provide the structure 81 00:04:36.456 --> 00:04:39.576 that assistive technology needs to navigate. 82 00:04:39.576 --> 00:04:41.986 That's what we just talked about. 83 00:04:42.286 --> 00:04:46.696 A lot of times if you're me, and I'm going 84 00:04:46.696 --> 00:04:48.986 to be totally transparent here. 85 00:04:48.986 --> 00:04:53.416 Then this whole EIT stuff came on the forefront, 86 00:04:53.416 --> 00:04:56.506 and they said Hey accessibility people, you're going 87 00:04:56.506 --> 00:05:01.636 to help lead the charge -- I really had to educate myself, 88 00:05:01.636 --> 00:05:08.026 and I'm going to be -- I had not ever used this formatting prior 89 00:05:08.026 --> 00:05:08.436 to now. 90 00:05:09.066 --> 00:05:10.796 And I went wow. 91 00:05:10.966 --> 00:05:16.436 I bet that there are very few Word documents that I've created 92 00:05:17.226 --> 00:05:20.756 that are accessible by screen readers. 93 00:05:20.756 --> 00:05:21.516 They're just not. 94 00:05:21.596 --> 00:05:25.136 And so I learned so much and I'm glad to share that with you. 95 00:05:25.136 --> 00:05:34.826 So it is it is easy to create this style, 96 00:05:34.826 --> 00:05:38.156 this format in the background. 97 00:05:38.156 --> 00:05:42.086 I've always used pretty fonts, and underlines, 98 00:05:42.086 --> 00:05:43.626 and highlights, and bolds. 99 00:05:43.626 --> 00:05:48.816 And unfortunately our screen reader don't see any of that. 100 00:05:48.816 --> 00:05:51.446 They're not even going to tell someone this is bolded text. 101 00:05:51.446 --> 00:05:54.666 They're just going to read the Word so we do need 102 00:05:54.666 --> 00:05:59.966 to be really intentional about creating this structure 103 00:05:59.966 --> 00:06:02.676 and using the tools that Microsoft 104 00:06:02.856 --> 00:06:04.436 and that Word offer us. 105 00:06:04.636 --> 00:06:09.246 So we can utilize Microsoft Word styles to create the structure. 106 00:06:09.246 --> 00:06:11.656 It's pretty simple. 107 00:06:12.726 --> 00:06:15.976 When you're going to go to Home, we have our bar 108 00:06:15.976 --> 00:06:18.846 across the top that's got all the fun things that are all 109 00:06:18.846 --> 00:06:20.606 of the different options to pick from. 110 00:06:20.606 --> 00:06:25.136 We can go to Home, and Styles is literally right there. 111 00:06:25.136 --> 00:06:28.566 I've seen that box every time, had no idea what it meant 112 00:06:28.566 --> 00:06:32.446 until we started teaching ourselves about accessibility 113 00:06:32.446 --> 00:06:34.326 and learning more and more about this. 114 00:06:39.046 --> 00:06:41.586 And then you can either, if you haven't typed your heading 115 00:06:41.586 --> 00:06:43.966 yet you can take a look. 116 00:06:44.096 --> 00:06:46.596 Can you see my little hand? 117 00:06:46.596 --> 00:06:48.476 I don't know what shows up. 118 00:06:48.476 --> 00:06:49.936 So when you see this box, 119 00:06:49.936 --> 00:06:52.516 you can pick the style that you want. 120 00:06:53.246 --> 00:06:55.546 Obviously, we've got a down arrow. 121 00:06:55.776 --> 00:06:58.846 So there's many more choices. 122 00:06:58.846 --> 00:07:01.206 So if you haven't typed your Words 123 00:07:01.206 --> 00:07:03.976 yet you can pick what heading style you want 124 00:07:03.976 --> 00:07:05.696 and then type your Words in. 125 00:07:06.266 --> 00:07:09.956 Or if you're oh goodness, if you're like me and thinking 126 00:07:09.956 --> 00:07:12.936 of all the documents I created, that I now need to go back 127 00:07:12.936 --> 00:07:17.706 and make accessible, you can take your heading that's already 128 00:07:17.706 --> 00:07:21.826 typed and then highlight it and click on the heading style 129 00:07:21.826 --> 00:07:23.426 that you now want to change it to. 130 00:07:23.506 --> 00:07:27.926 So it's simple, and they've made it that way 131 00:07:27.926 --> 00:07:29.566 which I'm very thankful for. 132 00:07:29.666 --> 00:07:35.006 As I thought we would just take a look at some examples. 133 00:07:37.556 --> 00:07:41.696 So has anyone accessed -- I have to stop sharing, 134 00:07:41.696 --> 00:07:44.156 I don't really know how to transition back and forth, 135 00:07:44.156 --> 00:07:47.646 so forgive me as I stop sharing and reshare. 136 00:07:48.806 --> 00:07:59.196 We have -- Deque University is available to our college 137 00:07:59.386 --> 00:08:02.136 at this point, is a resource 138 00:08:02.136 --> 00:08:04.296 and there's a lot of great information. 139 00:08:04.296 --> 00:08:09.836 We're going to really kind of skip over these pieces today, 140 00:08:09.836 --> 00:08:16.496 but there's a lot more in depth training examples, 141 00:08:16.496 --> 00:08:17.286 different pieces. 142 00:08:17.286 --> 00:08:20.796 So I would encourage you if you're ah, I kind of have this 143 00:08:20.796 --> 00:08:24.726 or I really want to know more, check them out. 144 00:08:25.116 --> 00:08:28.126 So Overview, we talked a little bit about headings are used 145 00:08:28.126 --> 00:08:32.346 to break up content, and make finding information easier. 146 00:08:32.346 --> 00:08:36.206 Those screen readers are going to jump from heading to heading 147 00:08:36.436 --> 00:08:40.716 and read the information to the person listening. 148 00:08:40.936 --> 00:08:45.226 Assistive technology cannot infer meaning 149 00:08:45.226 --> 00:08:47.926 from just formatting. 150 00:08:56.046 --> 00:08:57.416 And then once you've done -- 151 00:08:57.416 --> 00:08:59.106 oops, my hand came out [chuckle], Sorry. 152 00:08:59.206 --> 00:09:05.016 Once you have pre-created your headings, you can check it. 153 00:09:05.786 --> 00:09:08.616 Let's make sure that I think I did it right 154 00:09:08.616 --> 00:09:10.876 but I'm going to let Word show me. 155 00:09:10.876 --> 00:09:13.886 And so you can verify that the heading show 156 00:09:13.886 --> 00:09:18.666 that they're going to be identifiable. 157 00:09:18.846 --> 00:09:19.846 Check your work. 158 00:09:20.206 --> 00:09:21.246 Make sure they're there. 159 00:09:21.246 --> 00:09:23.206 Make sure they're in logical order. 160 00:09:23.616 --> 00:09:28.356 Sometimes we might create something and we go back 161 00:09:28.546 --> 00:09:30.796 to adjust something and it kicks it 162 00:09:30.796 --> 00:09:33.876 out of the order that we wanted it in. 163 00:09:33.876 --> 00:09:36.576 So you can open the navigation pane. 164 00:09:36.576 --> 00:09:38.726 And it's going to show you. 165 00:09:38.726 --> 00:09:41.626 Look, here's your headings that you've created. 166 00:09:42.036 --> 00:09:43.186 Day 1 Agenda. 167 00:09:43.186 --> 00:09:44.196 Day 2 Agenda. 168 00:09:44.196 --> 00:09:45.916 Day 3 Closing Remarks. 169 00:09:45.916 --> 00:09:51.716 Great. All of your headings are in place, and you're good to go. 170 00:09:54.016 --> 00:09:57.176 Scroll down a little farther here. 171 00:09:57.416 --> 00:09:59.846 Some of these modifies -- 172 00:09:59.846 --> 00:10:02.886 those are going to be additional information that you can use. 173 00:10:02.886 --> 00:10:04.836 That's where you can highlight and oh, 174 00:10:04.836 --> 00:10:09.556 I want to change what it looks or I want to change the wording 175 00:10:09.556 --> 00:10:12.586 so it's very editable. 176 00:10:14.016 --> 00:10:17.296 And you can see it ultimately, this is what it will look like. 177 00:10:17.296 --> 00:10:20.576 This would be your heading, and then here's your paragraph 178 00:10:20.576 --> 00:10:23.276 or your additional information underneath. 179 00:10:23.276 --> 00:10:29.466 One of the things we want to talk about is 180 00:10:29.466 --> 00:10:35.906 that headings should be used to create real headings. 181 00:10:35.966 --> 00:10:39.086 And if you look at this. 182 00:10:39.086 --> 00:10:44.086 So if you were to check it, you'll see here. 183 00:10:44.086 --> 00:10:48.746 If you just used your font, and your bold, and your underlying, 184 00:10:48.746 --> 00:10:51.376 but didn't use the styles piece. 185 00:10:52.676 --> 00:10:55.266 Over here on this side, it's going to show you look, 186 00:10:56.516 --> 00:10:58.276 here's your headings that you've created. 187 00:10:59.146 --> 00:11:02.096 We can go uh-oh, I didn't do that right. 188 00:11:02.096 --> 00:11:04.176 Let me go back and try it again. 189 00:11:04.176 --> 00:11:07.856 Or you might come along and look, it's perfect. 190 00:11:07.856 --> 00:11:10.586 There's all of your headings right there. 191 00:11:10.586 --> 00:11:14.446 And the screen reader would jump to each of those things. 192 00:11:14.446 --> 00:11:17.386 The other thing I want to know about headings is 193 00:11:17.386 --> 00:11:21.736 that they really need to be not only accurate but informative. 194 00:11:21.736 --> 00:11:25.836 So an example and what I mean by that, here are some examples. 195 00:11:25.836 --> 00:11:29.626 So if we're going to talk about buying a house, 196 00:11:30.246 --> 00:11:34.606 and the screen reader's going to jump to your different headings. 197 00:11:34.756 --> 00:11:36.136 Buying a house Part 1. 198 00:11:36.266 --> 00:11:38.676 Part 2, Part 3, Part 4, Part 5 -- 199 00:11:38.676 --> 00:11:43.376 it doesn't really tell the listener what those sections 200 00:11:43.376 --> 00:11:43.906 are about. 201 00:11:43.906 --> 00:11:46.096 So if they're like you know above, 202 00:11:46.096 --> 00:11:48.356 we saw it Day 1 Agenda, Day 2 Agenda. 203 00:11:48.356 --> 00:11:52.066 So I know, if I'm looking for Day 2, I can go to there here. 204 00:11:52.066 --> 00:11:53.766 Here, I wouldn't really know what I'm, 205 00:11:54.316 --> 00:11:55.726 which one I want to click on. 206 00:11:55.726 --> 00:11:58.116 I'm trying to get this information. 207 00:11:58.116 --> 00:12:02.216 So when we say that it wants to have informative content. 208 00:12:02.376 --> 00:12:05.486 This is an example. 209 00:12:05.486 --> 00:12:06.756 So I'm buying a house. 210 00:12:07.106 --> 00:12:09.636 So my first heading: Saving For a Down Payment. 211 00:12:09.636 --> 00:12:12.226 My second is Researching the Market. 212 00:12:12.436 --> 00:12:14.556 That lets the listener know, 213 00:12:14.756 --> 00:12:17.226 here's what this next section is about. 214 00:12:17.616 --> 00:12:19.636 Does that make sense? 215 00:12:20.076 --> 00:12:24.736 Fabulous. And then the last thing is just being careful 216 00:12:24.736 --> 00:12:28.266 about the hierarchical -- nope. 217 00:12:28.266 --> 00:12:32.636 I practice that Word and I still can't say it [laughing]. 218 00:12:32.636 --> 00:12:33.496 My apologies. 219 00:12:33.496 --> 00:12:33.976 You can read it. 220 00:12:37.266 --> 00:12:39.936 And so when we're looking at formatting, 221 00:12:39.936 --> 00:12:44.436 we've all got the tabs and I'm going to tab in once 222 00:12:44.436 --> 00:12:47.016 after my first heading, and I'm going to tab it twice 223 00:12:47.016 --> 00:12:49.236 when it's additional information, 224 00:12:49.236 --> 00:12:53.156 we need to be really careful that our headings don't jump 225 00:12:53.156 --> 00:12:57.456 around as far as hierarchy, and that we keep them 226 00:12:57.456 --> 00:13:01.096 in the sequential order that we mean, 227 00:13:01.286 --> 00:13:03.806 and the hierarchy of importance. 228 00:13:03.806 --> 00:13:06.566 And you can see, here's our bad example. 229 00:13:06.936 --> 00:13:09.796 And you can see from day one that all 230 00:13:09.796 --> 00:13:13.916 of the things underneath here should be equally important. 231 00:13:13.916 --> 00:13:15.966 And yet, over here, are looking ahead 232 00:13:15.966 --> 00:13:17.726 and our break have come back 233 00:13:17.726 --> 00:13:22.136 out to the same level as Day 1 Agenda. 234 00:13:22.136 --> 00:13:24.466 And it really should look this. 235 00:13:24.646 --> 00:13:27.176 So it's just being really careful. 236 00:13:27.176 --> 00:13:30.156 And why does that make a difference? 237 00:13:30.306 --> 00:13:31.676 Because screen readers are going 238 00:13:31.676 --> 00:13:33.686 to treat those things differently. 239 00:13:33.826 --> 00:13:36.426 They're going to look at the hierarchy. 240 00:13:36.426 --> 00:13:39.056 What would happen here for a screen reader is 241 00:13:39.056 --> 00:13:41.326 that it would read Day 1 Agenda. 242 00:13:41.326 --> 00:13:45.786 Then it would jump to looking ahead, and break, 243 00:13:45.786 --> 00:13:48.086 and then it would jump back to meet and greet. 244 00:13:48.086 --> 00:13:50.446 So that's why that hierarchy is important. 245 00:13:54.096 --> 00:13:54.246 All right. 246 00:14:06.046 --> 00:14:08.396 So far, so good? 247 00:14:10.026 --> 00:14:13.586 It was also incredibly new to me that I feel ooh, 248 00:14:13.586 --> 00:14:17.566 not entirely sure that I feel expert enough 249 00:14:17.566 --> 00:14:19.246 to be sharing this with others. 250 00:14:19.246 --> 00:14:22.616 But, hopefully, it will mean something to you 251 00:14:22.616 --> 00:14:24.976 and you'll be able to utilize it. 252 00:14:24.976 --> 00:14:29.546 We'll all be doing it at the same time and becoming experts. 253 00:14:29.656 --> 00:14:33.106 The next best practice area we're going to talk 254 00:14:33.106 --> 00:14:36.576 about is alternative text or alt texts. 255 00:14:36.576 --> 00:14:39.956 I would imagine for those of you who were 256 00:14:39.956 --> 00:14:42.646 at Karen's training a couple of weeks ago, 257 00:14:42.646 --> 00:14:46.056 she also referenced this. 258 00:14:46.236 --> 00:14:52.126 And this is that piece where any picture, 259 00:14:52.296 --> 00:14:58.236 any image that you might include in your Word document needs 260 00:14:58.236 --> 00:15:02.676 to have an alt text with it. 261 00:15:02.676 --> 00:15:04.396 And the reason we say that is 262 00:15:04.396 --> 00:15:09.096 because screen readers can't analyze an image. 263 00:15:09.096 --> 00:15:11.866 They won't do any kind of digital whammy zammy 264 00:15:11.866 --> 00:15:14.286 and go okay, this is what this is a picture of 265 00:15:14.286 --> 00:15:18.296 or this is what is an example of. 266 00:15:18.296 --> 00:15:23.766 So if what you are putting in your Word document is important 267 00:15:23.876 --> 00:15:27.126 to the information being shared. 268 00:15:27.126 --> 00:15:30.266 It's going to be really important 269 00:15:30.266 --> 00:15:37.436 that the alt text has equivalent meaning in it, 270 00:15:37.436 --> 00:15:44.716 so that the person reading it will know what that image is. 271 00:15:44.916 --> 00:15:48.756 It should be meaningful, and accurate, and equivalent. 272 00:15:48.886 --> 00:15:52.886 It needs to present the content or the function of that image. 273 00:15:52.886 --> 00:15:55.416 It needs to be succinct. 274 00:15:55.416 --> 00:15:57.286 A few words are typically enough. 275 00:15:57.286 --> 00:16:01.226 The short sentence or two is sometimes appropriate depending 276 00:16:01.286 --> 00:16:02.806 on what the image is. 277 00:16:02.806 --> 00:16:05.136 We want to make sure that we don't overwhelm. 278 00:16:05.206 --> 00:16:08.076 We want to be thorough but not overwhelming, 279 00:16:08.326 --> 00:16:11.226 not too many extra fluff details. 280 00:16:11.316 --> 00:16:17.196 Alt text should not be redundant. 281 00:16:17.316 --> 00:16:20.826 So if you've got a paragraph 282 00:16:20.826 --> 00:16:25.306 that has described what's in that image. 283 00:16:27.086 --> 00:16:28.756 You don't need to worry 284 00:16:28.756 --> 00:16:32.556 about providing too much in the alt text. 285 00:16:32.626 --> 00:16:35.366 But if maybe it's a chart or a graph 286 00:16:35.666 --> 00:16:40.546 that is providing additional information to what's 287 00:16:40.546 --> 00:16:44.996 in the surrounding text or maybe it's a picture 288 00:16:44.996 --> 00:16:50.426 that is providing an example of information that's 289 00:16:50.426 --> 00:16:52.266 in the surrounding paragraphs. 290 00:16:52.366 --> 00:16:56.196 If it's providing additional information, 291 00:16:56.196 --> 00:16:58.006 we need to make sure there's alt texts. 292 00:16:58.006 --> 00:17:01.736 If it's not, we're going to talk about that in a minute. 293 00:17:01.736 --> 00:17:05.666 Labeling. One of the things you may want to do, 294 00:17:05.666 --> 00:17:07.156 you may be inclined to do, 295 00:17:07.156 --> 00:17:09.996 but we don't need to label what it is. 296 00:17:09.996 --> 00:17:12.646 Screen readers will automatically announce 297 00:17:12.836 --> 00:17:16.866 that an element is an image or a graphic. 298 00:17:16.946 --> 00:17:21.686 So alt text doesn't need to include the word 'image' 299 00:17:22.146 --> 00:17:26.156 or 'graphic' because the screen reader will announce it. 300 00:17:26.186 --> 00:17:29.526 It will say image, and then it will read the alt texts 301 00:17:29.526 --> 00:17:31.316 that we have put in the box. 302 00:17:32.026 --> 00:17:34.896 And here's how we add alt text to it. 303 00:17:34.896 --> 00:17:36.726 So you put your lovely image in. 304 00:17:36.726 --> 00:17:39.126 I'm not sure we have any science teachers here, 305 00:17:39.126 --> 00:17:41.406 but that's all right. 306 00:17:41.596 --> 00:17:46.106 And you can see we're going to right click on our image. 307 00:17:46.106 --> 00:17:49.436 It's going to pop open this box, and we're going to come 308 00:17:49.436 --> 00:17:51.496 down to edit alt text. 309 00:17:51.856 --> 00:17:55.026 It will open a box that looks this. 310 00:17:55.026 --> 00:17:59.436 And it will say 'generate a description for me.' 311 00:17:59.906 --> 00:18:07.476 It's typically not a good idea to do that. 312 00:18:07.476 --> 00:18:09.846 It doesn't know what information you're trying 313 00:18:09.846 --> 00:18:12.376 to convey from that image. 314 00:18:12.376 --> 00:18:17.356 It's typically not accurate or as thorough. 315 00:18:17.446 --> 00:18:20.196 So we really don't advise using that. 316 00:18:21.106 --> 00:18:26.586 There is a little box that says, 'mark as decorative.' 317 00:18:26.586 --> 00:18:31.636 If this is an image that is something 318 00:18:31.636 --> 00:18:34.846 that does not convey additional information 319 00:18:34.846 --> 00:18:37.126 or maybe it's just something you put 320 00:18:37.126 --> 00:18:38.936 in your Word doc because it's pretty. 321 00:18:39.176 --> 00:18:41.966 I've got this white space at the top of my document. 322 00:18:41.966 --> 00:18:43.766 I want to put these pretty scrolls 323 00:18:43.766 --> 00:18:46.096 so that it looks lovely or it's fall time. 324 00:18:46.096 --> 00:18:48.506 So I want to put leaves. 325 00:18:48.506 --> 00:18:51.086 All good. We don't need to have a lot of alt text, 326 00:18:51.146 --> 00:18:52.476 but what should happen is 327 00:18:52.476 --> 00:18:56.006 that you write the word 'decorative' in the box. 328 00:18:56.006 --> 00:18:58.026 Word tries to give you an easy way 329 00:18:58.026 --> 00:19:01.156 out by marking, by checking that box. 330 00:19:01.756 --> 00:19:06.376 But the screen reader won't announce that it's decorative. 331 00:19:06.376 --> 00:19:08.526 It will just say there's an image, 332 00:19:08.946 --> 00:19:13.746 and the person listening is left to wonder what the image is. 333 00:19:13.746 --> 00:19:17.516 If you put the word 'decorative' in the alt text box, 334 00:19:17.516 --> 00:19:21.876 the screen reader will read 'image: decorative.' 335 00:19:21.876 --> 00:19:26.616 And so then the listener knows no information was needed to be 336 00:19:26.616 --> 00:19:28.576 to be pulled from that. 337 00:19:28.796 --> 00:19:29.976 And so it's all good. 338 00:19:30.286 --> 00:19:33.646 So here's the alt text that this person has put 339 00:19:33.646 --> 00:19:37.196 in for our brain at the left. 340 00:19:37.196 --> 00:19:40.106 And it says, side view of a person, 341 00:19:40.156 --> 00:19:44.456 showing a brain illustration with brainwaves overlaid 342 00:19:44.456 --> 00:19:47.876 over the image to suggest brain activity.' 343 00:19:47.876 --> 00:19:51.636 So it's succinct, it describes it. 344 00:19:51.856 --> 00:19:54.506 The person listening would have a general idea 345 00:19:54.506 --> 00:19:55.976 of what this image is showing them. 346 00:20:01.046 --> 00:20:04.476 And once again we'll go to our friends at Deque 347 00:20:04.476 --> 00:20:05.976 to look at some examples. 348 00:20:12.136 --> 00:20:13.026 All right. 349 00:20:13.886 --> 00:20:19.056 So. It says that this is a meaningful picture. 350 00:20:19.056 --> 00:20:22.696 So we're going to assume that the text around it was talking 351 00:20:22.826 --> 00:20:28.286 about service animals, and what they might look like, 352 00:20:28.286 --> 00:20:31.566 how they might be in use to their person. 353 00:20:31.566 --> 00:20:35.346 And so we've got this this beautiful miniature horse. 354 00:20:36.206 --> 00:20:39.536 And the screen is going to go along and say 'image.' 355 00:20:39.576 --> 00:20:42.336 And there's nothing in our out text box. 356 00:20:42.336 --> 00:20:50.236 So the person who is reading this article won't know what the 357 00:20:50.236 --> 00:20:51.456 image is of. 358 00:20:51.456 --> 00:20:57.326 A good example of alt texts for this picture -- 359 00:20:57.646 --> 00:21:02.066 and here's where the old lady comes in because it can't read 360 00:21:02.066 --> 00:21:04.716 that because it's too small [chuckle] -- 361 00:21:04.716 --> 00:21:08.316 'A person holding the harness of their guide miniature horse. 362 00:21:08.576 --> 00:21:12.706 The horse is wearing a vest that says, "Do not touch." 363 00:21:13.946 --> 00:21:17.586 So we know that this was this was important information, 364 00:21:17.586 --> 00:21:21.036 that the person reading this Word document needed. 365 00:21:21.476 --> 00:21:25.286 They needed to know maybe reinforcing something that was 366 00:21:25.286 --> 00:21:29.476 in the article or might be providing some additional 367 00:21:29.476 --> 00:21:31.736 information regarding service animals. 368 00:21:37.196 --> 00:21:41.396 Here's an example of inadequate alt text. 369 00:21:41.396 --> 00:21:45.836 So, certainly, we know this is an image of Barack Obama. 370 00:21:45.906 --> 00:21:50.256 The person who's utilizing the screen reader is going to hear 371 00:21:50.256 --> 00:21:52.446 "Image: Barack Obama." 372 00:21:53.806 --> 00:21:55.946 But it's not really accurate. 373 00:21:56.296 --> 00:22:00.956 It's not an accurate, it's not a full description 374 00:22:01.006 --> 00:22:02.726 of what the image is. 375 00:22:03.006 --> 00:22:06.466 So a better is meaningful alt text: 376 00:22:06.466 --> 00:22:10.616 "Barack Obama emphatically emphasizes a point during a 377 00:22:10.616 --> 00:22:13.976 speech while pointing his finger toward the audience." 378 00:22:18.346 --> 00:22:19.176 So this is real. 379 00:22:19.176 --> 00:22:21.876 This is a better example of alt text. 380 00:22:21.876 --> 00:22:25.376 For my English people, the fact that they done emphatically 381 00:22:25.376 --> 00:22:27.566 and emphasizes really bothers me [chuckle]. 382 00:22:27.646 --> 00:22:32.556 However, the point of the picture has been conveyed 383 00:22:32.556 --> 00:22:33.976 through this alt text. 384 00:22:38.076 --> 00:22:41.926 And here's where we talked about we don't need to identify 385 00:22:41.926 --> 00:22:44.106 that it's an image or a graphic. 386 00:22:44.106 --> 00:22:48.316 So you can see at the top, bad example it says, 'picture of' 387 00:22:49.176 --> 00:22:51.806 and we know just because we've talked about it 388 00:22:51.806 --> 00:22:53.976 that the screen reader has already announced 389 00:22:53.976 --> 00:22:56.036 that it's a picture or an image. 390 00:22:56.036 --> 00:22:59.416 So they could have just left that part off, 391 00:22:59.416 --> 00:23:02.676 and just gone straight to the fact 392 00:23:02.676 --> 00:23:04.766 that it's a cute puppy with a red collar. 393 00:23:07.046 --> 00:23:07.706 All right. 394 00:23:13.256 --> 00:23:13.626 Okay. 395 00:23:16.226 --> 00:23:17.486 I find myself wanting 396 00:23:17.486 --> 00:23:19.346 to say does anyone have any questions yet? 397 00:23:19.346 --> 00:23:20.936 But we're going to get to that at the end. 398 00:23:20.936 --> 00:23:23.296 So if you do, write them down. 399 00:23:23.646 --> 00:23:25.306 I'm going to ask you to share them. 400 00:23:25.636 --> 00:23:31.526 Another topic that Karen had talked about previously. 401 00:23:31.526 --> 00:23:36.496 But if you're at all me the more I hear something the more likely 402 00:23:36.496 --> 00:23:38.856 I am to actually remember it and utilize it. 403 00:23:38.856 --> 00:23:41.726 So we're going to touch base on it again this time as well. 404 00:23:41.726 --> 00:23:44.836 So our fonts and sizes. 405 00:23:44.836 --> 00:23:50.616 So certainly this is not for our blind users. 406 00:23:51.216 --> 00:23:56.396 But these are going to be for our visually impaired, 407 00:23:56.396 --> 00:23:59.616 those who may have dyslexia, 408 00:23:59.616 --> 00:24:03.726 or some other some other reading comprehension, 409 00:24:03.726 --> 00:24:07.346 or reading visual reading difficulties. 410 00:24:08.296 --> 00:24:12.446 Word offers several options for styling texts. 411 00:24:12.736 --> 00:24:16.466 Previously, I have been a huge utilizer of these, 412 00:24:16.466 --> 00:24:18.716 and I want everything to look just right 413 00:24:18.716 --> 00:24:20.016 and be pretty and all that. 414 00:24:20.016 --> 00:24:23.116 And I probably once again have been not friendly 415 00:24:23.286 --> 00:24:26.746 to some of my users. 416 00:24:27.046 --> 00:24:32.096 So some of the things that that Word offers are style, size, 417 00:24:32.256 --> 00:24:35.476 bold, italics, underline, strike-through, capitals. 418 00:24:35.476 --> 00:24:37.476 We've got all kinds of options. 419 00:24:37.556 --> 00:24:41.496 And I do want to let you know that truly for our blind 420 00:24:41.496 --> 00:24:42.356 and visually impaired, 421 00:24:42.356 --> 00:24:44.876 screen readers will not announce any of them. 422 00:24:46.156 --> 00:24:48.956 So they won't tell the person listening 423 00:24:48.956 --> 00:24:52.596 that this word is bolded, or that it's underlined, 424 00:24:52.596 --> 00:24:55.216 or that it's all in capitals. 425 00:24:55.216 --> 00:24:56.856 So please do be aware of that. 426 00:24:56.856 --> 00:24:58.696 You'll need to use some other means 427 00:24:58.696 --> 00:25:03.396 of conveying whether it's something that's important 428 00:25:03.396 --> 00:25:05.506 and that's why you've done it. 429 00:25:05.506 --> 00:25:07.536 You'll need to use another means. 430 00:25:07.786 --> 00:25:13.896 The visual appearance of these options is ignored. 431 00:25:13.896 --> 00:25:16.216 We talked about that. 432 00:25:16.216 --> 00:25:21.376 For our sighted users, font size should be set 433 00:25:21.376 --> 00:25:24.846 to at least 10 points. 434 00:25:24.846 --> 00:25:27.956 As someone who finds myself using my cheater glasses more 435 00:25:27.956 --> 00:25:31.076 and more, I would it to be substantially larger 436 00:25:31.076 --> 00:25:32.916 but they do say that 10 points, 437 00:25:33.066 --> 00:25:36.306 at least 10 points is best practice. 438 00:25:36.496 --> 00:25:38.956 And certainly larger is welcome. 439 00:25:38.956 --> 00:25:44.886 Best practices that to utilize fonts that are plain 440 00:25:44.886 --> 00:25:46.876 or that have small embellishments 441 00:25:46.876 --> 00:25:50.206 that those are the best, the sans-serif, the serifs. 442 00:25:50.206 --> 00:25:54.376 You can see these are very simple. 443 00:25:54.486 --> 00:25:57.436 We don't have a lot of fluff. 444 00:25:57.436 --> 00:25:59.226 We don't have a lot of scroll work. 445 00:25:59.226 --> 00:26:04.166 We don't have a lot of added pieces on each letter. 446 00:26:04.166 --> 00:26:05.326 They're very simple. 447 00:26:05.606 --> 00:26:06.636 They're very clean. 448 00:26:06.636 --> 00:26:07.776 They're very clear. 449 00:26:08.226 --> 00:26:14.266 Overly decorative font should be avoided for anything 450 00:26:14.266 --> 00:26:17.596 that we're going to utilize as a college, 451 00:26:17.596 --> 00:26:20.236 that everything is going to need to be accessible. 452 00:26:21.216 --> 00:26:25.256 We really need to avoid overly decorative fonts. 453 00:26:25.366 --> 00:26:31.036 They're difficult to read for sighted readers with dyslexia, 454 00:26:31.036 --> 00:26:32.936 or other reading conditions. 455 00:26:34.426 --> 00:26:38.536 Deque has some really nice examples -- whoops. 456 00:26:38.776 --> 00:26:41.496 Didn't mean to do that. 457 00:26:41.496 --> 00:26:44.166 Am going to stop share. 458 00:26:44.166 --> 00:26:45.976 Hopefully I didn't just -- 459 00:26:58.136 --> 00:27:01.026 I think I closed out my Zoom. 460 00:27:01.206 --> 00:27:09.906 One moment or not my Zoom, my Deque that has my fonts. 461 00:27:10.196 --> 00:27:15.446 Give me one moment, and I will reopen it. 462 00:27:24.046 --> 00:27:24.586 There we go. 463 00:27:24.586 --> 00:27:27.486 All right. 464 00:27:36.196 --> 00:27:39.346 So we can see, we talked about some small embellishments. 465 00:27:39.346 --> 00:27:41.276 These are our serifs, below 466 00:27:41.276 --> 00:27:44.136 with no embellishments are our sans serif. 467 00:27:44.556 --> 00:27:52.416 Here's our bad examples of fonts to use. 468 00:27:53.066 --> 00:27:54.916 I love these fonts. 469 00:27:54.976 --> 00:27:56.556 They're full of personality. 470 00:27:56.556 --> 00:27:59.116 They're all the things I want to use for different things 471 00:27:59.116 --> 00:28:00.336 to make them look pretty. 472 00:28:00.336 --> 00:28:03.896 But they're not friendly, they're just not. 473 00:28:03.986 --> 00:28:08.106 They're not reader friendly to so many people so we really want 474 00:28:08.106 --> 00:28:09.726 to utilize these fonts. 475 00:28:09.726 --> 00:28:12.216 They're clear, they're concise. 476 00:28:12.216 --> 00:28:14.306 They're easily read. 477 00:28:17.876 --> 00:28:25.776 I believe we have a question in the chat about Times New Roman 478 00:28:25.866 --> 00:28:29.946 which I [inaudible] I believe Times New Roman is acceptable. 479 00:28:29.946 --> 00:28:31.356 I could be wrong. 480 00:28:31.936 --> 00:28:33.926 Yeah. I think it's this one. 481 00:28:33.956 --> 00:28:38.256 Yep. Yep. So I'm going to scroll up. 482 00:28:38.256 --> 00:28:42.506 I Apologize to anyone. 483 00:28:42.506 --> 00:28:46.086 So yeah, these are these are typically the pieces you'll find 484 00:28:46.086 --> 00:28:47.896 in Times New Roman. 485 00:28:48.516 --> 00:28:53.016 [ Inaudible ] 486 00:28:53.516 --> 00:28:57.636 >> And that's a pretty go-to font 487 00:28:57.926 --> 00:29:01.526 that you'll find, that many use. 488 00:29:02.056 --> 00:29:04.706 Thank you, Karen. 489 00:29:11.126 --> 00:29:14.876 I believe we're going to talk about the accessibility checker. 490 00:29:14.876 --> 00:29:18.796 But links might be the last best practice area we're going 491 00:29:18.796 --> 00:29:20.286 to look at. 492 00:29:20.506 --> 00:29:24.446 And a lot of people are familiar with links in Word documents. 493 00:29:24.446 --> 00:29:30.086 They allow the user to visit web pages, to send an email, 494 00:29:30.176 --> 00:29:34.726 to navigate to headings or book marks within the same document, 495 00:29:34.726 --> 00:29:38.446 you might be reading along, and it says hey, 496 00:29:38.446 --> 00:29:42.246 for more information, and it'll give another heading 497 00:29:42.246 --> 00:29:43.106 to click to. 498 00:29:43.106 --> 00:29:48.076 It is important that that links are semantically designated 499 00:29:48.286 --> 00:29:49.226 as links. 500 00:29:49.226 --> 00:29:54.496 So when a web page address is pasted into a document, 501 00:29:54.496 --> 00:29:56.056 and Enter or Space is hit, 502 00:29:56.056 --> 00:29:58.536 Word will automatically create a link for us. 503 00:29:58.536 --> 00:30:01.256 It's very user-friendly that. 504 00:30:01.446 --> 00:30:06.446 And it's going to use the URL as the link text to like that. 505 00:30:06.446 --> 00:30:10.936 Those will be the Words, the letters that are used to create 506 00:30:10.936 --> 00:30:14.726 that actual link to be clicked on. 507 00:30:15.036 --> 00:30:18.616 But additionally, or instead of, either way, 508 00:30:18.616 --> 00:30:22.166 links should also have meaningful link text. 509 00:30:22.166 --> 00:30:25.906 So there should be a text-based names, 510 00:30:25.906 --> 00:30:29.626 so that screen readers can read something that's meaningful 511 00:30:29.626 --> 00:30:31.536 to the user. 512 00:30:31.536 --> 00:30:33.856 Jeannie and I have had to do a lot of work 513 00:30:33.856 --> 00:30:38.636 with screen readers recently and you know 514 00:30:38.636 --> 00:30:40.876 when someone hasn't done that because all 515 00:30:40.876 --> 00:30:43.036 of a sudden there's just this gibberish 516 00:30:43.036 --> 00:30:44.896 that the screen reader is reading. 517 00:30:44.896 --> 00:30:47.606 And you're like I don't know where I'm going. 518 00:30:47.606 --> 00:30:49.386 I don't know what website this is. 519 00:30:49.386 --> 00:30:52.756 I don't know what's happening. 520 00:30:52.756 --> 00:30:59.546 And it's very long and just a lot of letters stuck together. 521 00:30:59.546 --> 00:31:02.906 So the purpose of each link should be able to be determined 522 00:31:02.906 --> 00:31:05.116 from the link text alone. 523 00:31:05.116 --> 00:31:11.376 Not just that it's a link, but what that link is for. 524 00:31:11.376 --> 00:31:14.976 So nothing ambiguous like 'Click Here.' 525 00:31:15.056 --> 00:31:20.236 That doesn't tell the listener where it's going 526 00:31:20.236 --> 00:31:23.546 or what the purpose is. 527 00:31:23.666 --> 00:31:25.866 Again, just like the alt text, 528 00:31:25.866 --> 00:31:30.116 link text should not repeat the word 'link.' 529 00:31:30.376 --> 00:31:33.726 The screen reader is going to announce that this is a link, 530 00:31:33.726 --> 00:31:38.976 and then it will read the words that we use as our link text. 531 00:31:38.976 --> 00:31:39.956 And additionally, 532 00:31:39.956 --> 00:31:43.216 a full hyperlink should be included in the document. 533 00:31:43.216 --> 00:31:47.386 And this allows, if need be, for the user to copy and paste 534 00:31:47.386 --> 00:31:49.586 or to type the link in, if for some reason, 535 00:31:49.586 --> 00:31:52.406 they've gotten a paper copy or something 536 00:31:52.406 --> 00:31:56.466 in their computer isn't allowing them to utilize a hyperlink. 537 00:31:56.466 --> 00:32:01.926 They can, yeah, they can type it in, they can copy and paste. 538 00:32:01.926 --> 00:32:03.596 So you can see here's an example. 539 00:32:03.596 --> 00:32:08.346 If a screen reader was going long, it's going to read "Link: 540 00:32:08.496 --> 00:32:10.656 Deque University homepage." 541 00:32:11.246 --> 00:32:15.376 And then the listener would know oh, I can hit enter. 542 00:32:15.376 --> 00:32:19.326 And that's where it's going to take me. 543 00:32:19.326 --> 00:32:22.846 And then here is the link again. 544 00:32:23.286 --> 00:32:27.486 With the hyperlink, so that it can be copy and pasted. 545 00:32:32.086 --> 00:32:33.746 And it's pretty simple. 546 00:32:33.746 --> 00:32:38.416 Once again, to add an edit meaningful link text. 547 00:32:38.976 --> 00:32:43.066 We love our right click, so we can right click any text 548 00:32:43.066 --> 00:32:45.286 or a blank part of our document if we want to, 549 00:32:45.286 --> 00:32:50.416 we can select link select the type of link you're creating. 550 00:32:50.416 --> 00:32:55.086 So it might be for an existing file or for a web page. 551 00:32:55.086 --> 00:33:02.026 In the text to display, section we're going 552 00:33:02.026 --> 00:33:06.376 to type the meaningful link text that we want to have included. 553 00:33:06.376 --> 00:33:10.756 So you can see up here we used Deque University Homepage. 554 00:33:10.806 --> 00:33:14.896 And then in the address section, this is going 555 00:33:14.896 --> 00:33:17.596 to be what you want to include where they can copy and paste 556 00:33:17.596 --> 00:33:18.836 or they can type it in. 557 00:33:22.046 --> 00:33:27.206 To edit an existing link, go ahead, right click it, 558 00:33:27.206 --> 00:33:29.376 and then the same will show up. 559 00:33:29.376 --> 00:33:31.736 If you're going to select 'Edit the hyperlink' 560 00:33:31.736 --> 00:33:34.996 and you can follow these same steps. 561 00:33:37.816 --> 00:33:41.406 They also, links need to be visually distinguishable. 562 00:33:41.566 --> 00:33:47.716 So sighted users need to know that a link is actually a link, 563 00:33:47.716 --> 00:33:51.756 otherwise anything in here could be a link. 564 00:33:51.756 --> 00:33:55.276 We wouldn't know we need it to visually stand out. 565 00:33:55.446 --> 00:33:59.056 Word, their default is the blue color and the underline. 566 00:33:59.056 --> 00:34:02.016 I feel we've all been very conditioned for that. 567 00:34:02.056 --> 00:34:03.066 Sometimes, I don't know 568 00:34:03.066 --> 00:34:06.196 if you've ever seen this someone will just use 569 00:34:06.196 --> 00:34:07.486 that as their formatting. 570 00:34:07.536 --> 00:34:08.636 And I'm 'oh, it's a link.' 571 00:34:08.636 --> 00:34:10.666 And then I go to it and I'm 'nope, 572 00:34:10.666 --> 00:34:15.006 it's just them making it pretty.' 573 00:34:15.286 --> 00:34:18.256 Removing the underline is not recommended. 574 00:34:18.336 --> 00:34:20.226 It sounds like there are a number 575 00:34:20.226 --> 00:34:22.296 of people have tried to do that. 576 00:34:22.296 --> 00:34:25.356 And we really shouldn't, because we've got people 577 00:34:25.356 --> 00:34:29.176 who may have low vision, others who might be color blind. 578 00:34:29.376 --> 00:34:33.226 And so between the color and the underlining, it distinguishes 579 00:34:33.806 --> 00:34:37.976 that particular spot as a link. 580 00:34:43.046 --> 00:34:44.556 We're not going to, we're not going to go 581 00:34:44.556 --> 00:34:46.576 to this particular example. 582 00:34:46.646 --> 00:34:47.636 You can go there. 583 00:34:47.636 --> 00:34:49.916 There are some, it's very minimal. 584 00:34:49.976 --> 00:34:52.826 It's nothing beyond what we just talked about. 585 00:34:52.826 --> 00:34:58.806 So I'm going to leave your visit to Deque regarding links to you. 586 00:35:01.266 --> 00:35:02.956 And then the last thing we're going to talk 587 00:35:02.956 --> 00:35:07.246 about is the best practice is that the accessibility checker. 588 00:35:07.246 --> 00:35:11.456 Word has a built-in accessibility checker 589 00:35:11.456 --> 00:35:15.756 for identifying and repairing many accessibility issues. 590 00:35:15.756 --> 00:35:21.246 And I don't know how many of you have gone to your Blackboard 591 00:35:21.246 --> 00:35:23.406 and have accessed Ally yet? 592 00:35:23.716 --> 00:35:25.146 It's terrific. 593 00:35:25.146 --> 00:35:30.156 That's another great tool for checking accessibility. 594 00:35:30.356 --> 00:35:32.746 And they're very similar. 595 00:35:33.256 --> 00:35:36.206 Word's accessibility checkers is a great place 596 00:35:36.206 --> 00:35:43.056 to start before you put any documents into your Blackboard. 597 00:35:43.256 --> 00:35:45.696 And they're just very similar 598 00:35:45.696 --> 00:35:47.656 in their formatting and how they do that. 599 00:35:47.656 --> 00:35:49.756 So I wanted to point that out because we've got a couple 600 00:35:49.756 --> 00:35:54.126 of great resources available to us as an institution right now, 601 00:35:54.126 --> 00:35:56.336 is we're moving toward needing to have all 602 00:35:56.336 --> 00:35:59.356 of our EIT accessible. 603 00:35:59.356 --> 00:36:01.466 And I want to just reinforce to everyone. 604 00:36:01.466 --> 00:36:05.586 Let's be sure to use these resources as much as we can. 605 00:36:05.586 --> 00:36:10.196 So, when we use Word's accessibility checker, 606 00:36:10.196 --> 00:36:14.126 it's going to look at our files against a set of possible issues 607 00:36:14.126 --> 00:36:17.206 that people who have disabilities might experience. 608 00:36:17.206 --> 00:36:21.816 When it finds issues, it's going to classify that issue either 609 00:36:21.816 --> 00:36:27.636 as just an upright error, or a warning, or here's a tip. 610 00:36:28.276 --> 00:36:32.476 Okay, so I found some issues, either this is bad, 611 00:36:32.476 --> 00:36:36.466 you really have got to change it, or it's a warning. 612 00:36:36.846 --> 00:36:40.846 You know, we highly recommend that you do. 613 00:36:41.206 --> 00:36:42.236 Or it might be a tip. 614 00:36:42.236 --> 00:36:43.526 Hey, we see you've done this. 615 00:36:43.586 --> 00:36:46.846 Maybe you did it for a purpose we're not aware of. 616 00:36:46.846 --> 00:36:50.746 But if you didn't, we would suggest you do it this 617 00:36:50.746 --> 00:36:51.676 way instead. 618 00:36:52.016 --> 00:36:53.406 Just a minor thing. 619 00:36:53.966 --> 00:36:58.836 Not anything to be overly worried about. 620 00:36:58.936 --> 00:37:01.476 And how do we use the accessibility checker? 621 00:37:02.216 --> 00:37:06.436 So right up on our ribbon at the top, where we see all 622 00:37:06.436 --> 00:37:09.946 of our other options, there's a really lovely button. 623 00:37:09.946 --> 00:37:14.226 Read that button for years, had no idea what it was. 624 00:37:14.416 --> 00:37:16.796 And now I know, and I'm sharing it with you. 625 00:37:16.796 --> 00:37:20.546 All right, so you can just open up your document 626 00:37:20.546 --> 00:37:21.576 and click right on that. 627 00:37:21.576 --> 00:37:23.456 Check accessibility. 628 00:37:28.096 --> 00:37:32.356 And it's going to give you a list. 629 00:37:32.636 --> 00:37:37.336 It's going to look at your document, and in this box, 630 00:37:38.956 --> 00:37:40.526 first of all, it's going to label -- 631 00:37:41.026 --> 00:37:44.336 is it an error, a warning, or a tip. 632 00:37:44.336 --> 00:37:47.636 And then it's going to tell you what that error, 633 00:37:47.636 --> 00:37:49.746 warning, or tip is about. 634 00:37:49.746 --> 00:37:51.126 So here it's telling us. 635 00:37:51.236 --> 00:37:51.756 You know what? 636 00:37:51.756 --> 00:37:53.366 We're missing some alt text. 637 00:37:54.296 --> 00:37:55.766 A screen reader isn't going 638 00:37:55.766 --> 00:37:58.026 to know what this image or picture is. 639 00:37:58.026 --> 00:38:04.306 It's telling you what, where the alt text is missing. 640 00:38:04.466 --> 00:38:08.576 So Picture 1, also in Rectangle 2. 641 00:38:12.046 --> 00:38:14.756 And then it's going to tell you why it's important 642 00:38:14.756 --> 00:38:16.516 to fix it, and how to fix it. 643 00:38:16.516 --> 00:38:17.966 How great is this? 644 00:38:26.176 --> 00:38:29.106 It also offers, and each one will have, 645 00:38:29.106 --> 00:38:32.286 read more about making documents successful. 646 00:38:32.286 --> 00:38:33.786 And it's going to take you back to a lot 647 00:38:33.786 --> 00:38:36.406 of those things we've just talked about with examples. 648 00:38:36.406 --> 00:38:37.606 It's really great. 649 00:38:37.606 --> 00:38:39.166 It's very user-friendly. 650 00:38:47.046 --> 00:38:48.886 You know what, Jeannie and Karen, 651 00:38:48.886 --> 00:38:50.886 can you remind me, did we go to this? 652 00:38:50.886 --> 00:38:56.056 Or did we just use -- I think the examples 653 00:38:56.056 --> 00:38:59.986 that I just shared actually were pulled off of Deque University. 654 00:38:59.986 --> 00:39:01.916 We would go, we would look -- 655 00:39:02.016 --> 00:39:03.046 [ Inaudible ] 656 00:39:03.046 --> 00:39:07.276 We do have a question in the chat. 657 00:39:07.276 --> 00:39:09.296 Yay. Does the accessible formatting remain 658 00:39:09.296 --> 00:39:13.196 if the document is changed to a PDF? 659 00:39:13.966 --> 00:39:18.346 Yes. That's one of the reasons we really want to encourage 660 00:39:18.346 --> 00:39:21.506 that we are formatting it this way because, again, 661 00:39:21.506 --> 00:39:25.226 a lot of these, certainly not the color 662 00:39:25.226 --> 00:39:27.446 or the underlying piece, but those -- 663 00:39:44.046 --> 00:39:45.266 Did I just mute her? 664 00:39:49.046 --> 00:39:49.896 Heather, I muted you. 665 00:39:54.666 --> 00:39:58.196 Heather. I muted you. 666 00:39:58.196 --> 00:39:59.716 [Inaudible] I'm so sorry. 667 00:39:59.716 --> 00:40:00.416 >> That's okay. 668 00:40:00.416 --> 00:40:02.856 >> I was trying to mute [inaudible]. 669 00:40:03.056 --> 00:40:04.426 >> It's all good. 670 00:40:04.426 --> 00:40:06.626 It's all good. 671 00:40:06.696 --> 00:40:11.026 I had no idea what I just said. 672 00:40:11.176 --> 00:40:13.756 >> We were talking about the PDF. 673 00:40:13.756 --> 00:40:16.296 >> Oh yes, you save it as a PDF. 674 00:40:16.296 --> 00:40:18.776 >> So it's one of the reasons we talk about so much 675 00:40:18.776 --> 00:40:21.546 of this formatting, those headings. 676 00:40:21.546 --> 00:40:23.696 A lot of these things are behind the scenes, 677 00:40:23.696 --> 00:40:27.996 but they will be saved no matter which format you, 678 00:40:28.296 --> 00:40:30.256 what kind of document you save it in. 679 00:40:30.256 --> 00:40:32.976 Hopefully, I said that clearly. 680 00:40:36.086 --> 00:40:41.936 And I think, that ends all of the best practices 681 00:40:41.936 --> 00:40:44.016 and the things that we wanted to share today. 682 00:40:44.016 --> 00:40:49.956 I'm not going to stop share because I remember -- 683 00:40:49.956 --> 00:40:51.636 wait, you can still ask questions. 684 00:40:51.636 --> 00:40:54.006 I'm just going to give you our contact information 685 00:40:54.006 --> 00:40:55.606 that you can look at. 686 00:40:55.606 --> 00:41:00.836 While we let you ask any questions that you might have.